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Eyces features

Big Days! Big Eyes! A feature rich web based event and venue management & planning tool, Eyces saves both event organisers and managers time. Browse the documentation to learn more.

Event Management and Planning Suite

Event management and planning suite powers you and your team, to create and manage events details, organise schedules and unify timely communications all in one place.

Venue Management Suite

All in one venue management tool lets you and your team seamlessly create and launch event bookings with additional tools to manage venue services and facilities all in one place.

Event Floor Plan Designer Suite

Build custom room and floor layout plans for rooms or venues, yourself or on behalf of your clients as an event planner or venue managers, using our easy-to-use drag and drop interactive event floor plan designer.
Easy to use interface
Eyces screenshot
Customizable events selection
Eyces screenshot
Detailed planning context

Platform users are provided with detailed event's context, easy to use app layotu interface from uploaded detailed files, or data enrichment within Eyces portal.

Eyces screenshot
Event attendees management

Organise attendees groups, arrange, assign seats, meal choices and manage categories for guests keeping social distancing rules using drag-and-drop tool.

Eyces screenshot

Productivity and Planning Management

Handle hundreds of details and deadlines. No more need of signing up for individual apps or organising spreadsheets and emails at different places. Eyces have them organised all in on place.

Smart Workflows

Create automated workflows so you can focus more on creating amazing event experience. Integrate external smart devices data APIs to enrich dashboard with useful data analytics.

Centralised Communication

Keep everyone on board. Keep your team members, vendors and clients informed of their tasks. Share files with your event planner through a client portal and vice versa.

Multiple Event Types or Venues

Custom fine-tune add and eliminate features to fit any event type. Built for any event or venue type. create custom event layout pages to share on social media using custom links

Smart Notifications

In app push notifications though through dedicated notification client/admin portal tool.To rapidly guide the public to the right entrances, evacuation routes or muster points through participant apps or custom install screens. Coverage, targeting and zoning are key strengths of push notifications.

Attendee and Registration Management

Attendee beforehand registration, detail logging like VIP Status, session selection and meals choices. Attendee can alse be sent to fill out these details using an RSVP webform.

Billing Management

Leads collection using online webforms. Create customised template invoices, send invites, contracts and proposals to your clients and suppliers. Invite them into portal to collaborate with you on a task, to make payments and get signatures.

Ticketing Management

Handle custom tickets types for singles, groups, free or paid versions by pushing them automatically to different events and ability to send RSVP forms with custom data field selection. QR code makes it easy to localise the guest attendee seating and their meal preferences. Collect payments for ticket sales using built in payment processors.

Dedicated Participant Apps

Check in is easy for both RSVP or ticketed events. Just scan QR code not need to install dedicated mobile app.
ChecklistsProvide simple way to stay on track Checkin tool Streamlines using QR code scan for easy checkin on any internet connected mobile devices FilesImportant information to be shared with the team User AccessManage user/client groups and manage access Payment ProcessingSetup easy payment processing for client, vendors and ticket sales using built in payment processor Data SharingShare data with popular applications like google drive Email NotificationsManage custom email notifications Collect RSVP/Sell TicketsSet list of attendies or sell dynamic tickets Budget ToolTo build and track event budgeting To-Do ListsTo keep track on progres Itinerary ToolCustomiseable action-plan for the day of the event Floor Plan ToolQuickly customise and assign seating by client requirements Event WebpagesDedicated event customiseable webpage that can be shared Attendee List To sort list of guest and there registeration info Registration Setup ToolFor ticketed events, checkout and tickets setup Contracts ToolSend agreed proposals and keep track of digital signatures to form a contract Proposals ToolAdd terms and conditions assign estimates and send to clients Invoices ToolImport estimates from proposals to create invoices sendout and track payments Vision TimelineCollaborate with client to customise the look of event Custom FormsBuild custom survey style forms to collect information Workbook Template sheets with compulsory populated tasks to make sure everything is covered Leads Generation ToolFast leads retrieval with leads from queries using custom form embeddings into external sites or socials ContactsManage contacts from lead forms and vendors for each event CalenderAnything that has date on it can be tracked with tags Templates Library Pre-populated templates libary for every tool to help you get started Dynamic Crowd Measurement (DCM) ToolDCM measures things like Crowd density, flow, headcount, social distance compliance Food-Items and Meals (FIM) Managerquickly generate multiple event/venue banquet meals from individual food items and export for client order Data Import Export ToolDownload Menu PDFs, proposals, invoices, seating plan, meals menu to send to clients

Branding and Customisation

Dictate the look and field of your account and upload your company logo. Fully customisable event front pages that can be shared online with the audience or integrated into other websites

Attendee Feedback Acquisition and Surveys

Use client app or online web forms to acquire event attendee feedback and sentimental data and valuable feedback in realtime.

Data Import Export

Ability to export and import information. You can quickly upload and export a list of attendees, guests, proposals, invoices and many more in various formats.

Admin and Client Portals

Dedicated dashboard portals for clients and planners. So both can communicate effectively, keep in touch to know, share responsibilities and pre and post event questionaires.

Documentation And Support

Comprehensive documentation covering both step by step guide and how to setup the initial app to get you up and running in no time. Also offered are the on-demand group training webinars. Also a dedicated support tickets can be opened for technical or support issues through in-portal get-help. chat(coming soon)

Event Itinerary Builder

Easy=ily build, modify and include information from other tools to build event day detailed schedule and share them with team members, to client and participants.

Food-Items and Meals Management

Include food and beverages items in food items management tool. Set there pricing, packaging and include them to invoices, proposals or export as PDFs. Further, build an event banquet order in meals manager for various headcounts, menu's at various venues.

Promotion

Built-in features to allow custom site page development using templates and embed them to external sites or share on socials to attract a wider audience for your event or project.

Reporting

Reports are readily generated to provide info on project activity. Helps you analyse important business information. Various filter options to include crucial information as and when its needed.

Lead Generation Tool

Automate how you capture leads. Track your leads, convert into a sales funnel by an automated response. Share the right information back to the customer or followup with a proposal. Also offered in this tool are the custom fields lead capture questionnaire forms to be embed into other websites or shared online.

Dynamic Crowd Measurement

Cloud-based dashboard to monitor and communicate crowd statistical features for operators of large crowded places such as festivals, stadium, arenas, theme parks, universities and city-wide events.

Cross-platform Responsive UI

Saas user friendly interface that works nicely on desktop, tablets and phones.

Templates Memory

Save your custom templates or reuse existing templates from workbooks to save time and costs. Templates range from proposals, invoices, events, webs forms to audience quick surveys.

Easy Seating Allocation

Create to the point event seating plans, manage guests list and assign seats. Together with floor plan layout you can arrange seating the eay you want to with various furniture choices to choose from. Perfect for any kind of event or venue.

Secure Platform With Backups

Built-in daily remote backups at intervals to prevent data loss. Secure SSL end to end encryption, server side firewall protection.

E-wallet And Payments

E-wallet tool for any payment within the venue or facility available though participant app. It integrates with the attendees bank accounts for seamless transactions by scanning QR at various venue facilities.

Participant Tracking System

Monitor movement using heatmaps, visualising where crowd behaviour isn’t as planned. Act using smart notifications to participant apps. Notifications ot be delivered based on participant behavioural history for next level of guidance and personalised experience.

Self Check-in Portal

Check in is easy for both RSVP or ticketed events. Just scan QR code not need to install dedicated mobile app.

Monthly or Yearly— Subscription it’s up to you

Prices exclude VAT

Software as a service

Web based for ease and comfort

  • Beginner
  • Pro
  • Advanced

Best For Students

Everything essential to plan and conduct a successful event
Essential Event Management and Planning Suite +
Essential Budgeting and Financing Tools +
Events (any max at one time) 1
Users 5
£15Monthly

(rolling no contract)

Save 16%£150yearly

(12 months for the price of 10)

Best for planners growing their portfolio

Complete suite package limitation of max number of events planned at any one point
Event Management and Planning Suite +
Venue Management Suite +
Event Floor Plan Designer Suite +
Events (max at one time) 10
Users Unlimited
£22
monthly

(rolling no contract)

Save 11%£235
yearly

(12 months for the price of 11)

Daily use for established planners, managers and SMEs

Event Management and Planning Suite +
Venue Management Suite +
Event Floor Plan Designer Suite +
Events 50
Users Unlimited
£46
monthly

(rolling no contract)

Save 15%£470
yearly

(12 months for the price of 10)

Enterprise Solution

For complete software service

Preset Custom Number of Events And Users +
Event Management and Planning Suite +
Venue Management Suite +
Event Floor Plan Designer Suite +
With Priority Support +

Upon Request
Contact

Trail Eyces

30 day no obligation free trial

Eyces screenshot
Find out for yourself how easy it is to plan events and manage your venues all in one place.
Fully hosted, so you don't need to install anything. Just register and start having a play.
Enter/upload your own data. Use already built templates for a quick easy start.
Customer support portal with step by step tutorials to guide you every step of the way.
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Compare all plans

Monthly or Yearly— Subscription it’s up to you

PRICES EXCLUDE VAT

  • Beginner
  • £ 15 / month
  • Everything essential plus Event Management and Planning Suite
  • Essential Budgeting and Financing Tools
  • Events: 2
  • Users: 10
  • Signup
  • Pro
  • £ 22 / month
  • Complete basic package with limitation of max number of events planned at any one point
  • Venue Management Suite
  • Event Floor Plan Designer Suit
  • Events: 10
  • Users: Unlimited
  • Signup
  • Advanced
  • £ 46 / month
  • Complete Pro Package
  • Events: 50
  • Users: Unlimited
  • 20+ time saving tools
  • Added secure daily auto data -backup
  • Signup
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